Privacy policy

Effective Date: August 10, 2025
​​Topick.AI ("we," "us") is committed to protecting the security of your personal information. This policy explains how we collect, use, store, and protect your information through our AI-powered personal brand amplification engine ("Service"), and clarifies your rights.

​​1. Legal Basis for Processing​​

We only process your personal data where we have a lawful basis to do so. This includes processing that is necessary for the performance of our contract with you, for compliance with our legal obligations, for our legitimate business interests (e.g., to improve our services), or based on your explicit consent.

​​2. Information We Collect​​

To provide and improve our services, we collect the following types of information:

a. Information You Provide for Digital Persona Creation:

• Textual Data: Articles, notes, and other text-based materials you upload to train your writing style.
• Biometric Data:
  Voice Data: Audio recordings you provide for voice cloning.
  ‍Image/Video Data: Photographs or video clips you provide to create your digital likeness (if applicable).
• Our Commitment: Your textual, voice, and image data are used solely to create and maintain your private, isolated Digital Persona model. They will never be used to train any third-party or our own public AI models.

b. Automatically Collected Information​​

• Usage Data: Information about your interactions with our service, such as features used and access times.
• Device Information: Information about your device, such as IP address, browser type, and operating system.

​​c. Cookies & Similar Technologies​​

• We use cookies to enhance your user experience, provide personalized content, and analyze our traffic.

​​3. Purposes of Information Use​​

We use your information for the following purposes:

• To Provide and Maintain Our Service: Including creating and operating your Digital Persona and generating content via the Agent workflow.
• To Personalize Your Experience: To tailor content according to your style and preferences.
• To Communicate with You: To send you service updates, security alerts, and support messages.
• To Improve Our Services: To analyze usage trends to enhance our platform's functionality and user experience.

​​4. Data Sharing & Disclosure​​​​

We do not sell your personal data. We only share your information in the following limited circumstances:

• With Service Providers: With third-party vendors who assist us in operating our service (e.g., cloud hosting providers), who are contractually obligated to protect your data and use it only for the purposes we specify.
• For Legal Requirements: When required by law or as necessary to protect our rights.
• With Your Consent: With third parties when we have your explicit consent to do so.

5. Your Data Rights​​

You have the following rights regarding your data:

• Access and Correction: You have the right to access and update your account information.
• Deletion: You may delete your Digital Persona models (including text, voice, and image data) and your account at any time.
• Data Portability: You have the right to request a copy of the personal data we hold about you.
• Withdrawal of Consent: You may withdraw your consent for us to process your data at any time.

6. Data Security Measures​​

We use industry-standard security measures, including encryption and access controls, to protect your information from unauthorized access, alteration, disclosure, or destruction. Your Digital Persona data is stored in an isolated environment to ensure its privacy.

​​7. Children's Privacy​​

We retain your data only for as long as necessary to fulfill the purposes outlined in this policy. Your information may be transferred to and stored on servers located outside of your country of residence.

​​8. Data Retention & Cross-Border Transfer​​

• ​​Account Data​​: Retained for 30 days after account deletion.
• ​​Generated Content​​: Deleted upon user request or after 30 days of inactivity;
• ​​Payment Records​​: Kept for 7 years per China Tax Law;
• ​​​​​​Cross-Border Transfer​​:
• • China user data stored domestically (PIPL requirement);
  • EU user data transferred via SCCs.

 9. Policy Updates & Contact​​

We may update this Privacy Policy from time to time. We will notify you of any material changes by email or by posting a notice on our website.If you have any questions about this Privacy Policy, please contact us at support@topick.ai.